About the job

Procurement Administrator x2


Temporary Opportunity

Monday – Friday

40 hours per week




Proman is currently working with a global manufacturing business to appoint 2 strong Administrators to work within the Procurement and Supply Chain Team. This is a full-time role and will be an office-based role with the opportunity to be home based 1 day a week.

The main purpose of these roles will be to provide administrative support to the Procurement, and Supply Chain Team. You must be organised, have excellent attention to detail to be able to ensure that all requested documentation is provided efficiently and in line with the strategy of the team.


Procurement Administrator


 Duties & Responsibilities


  • Utilise effective timely communication and co-ordination with Engineering & Programme colleagues
  • Utilise effective timely communication and co-ordination with Suppliers
  • Enter supplier response details into ERP system/Excel Reports when requested.
  • Work autonomously and flexibly including multi-tasking.
  • Sending RFQs, part/supplier set up, updating prices, order raising and management.
  • Send modified drawings and Bills of Material (BOM's) to suppliers
  • Raising sample approval for parts.
  • Effectively maintaining the quotation records.
  • Escalating, Directing, and resolving supplier queries if they arise.
  • Accurately maintains spreadsheets, databases and records of information to ensure the smooth running of the department.
  • Generates reports for the Supply Chain team to review Shortages, Supplier Performance & Delivery Data on a weekly basis.
  • Comply with confidentiality & data protection and safeguard supply chain.
  • Update SAP in accordance with best practice.
  • Review all part ordering methods are set up correctly and reviewed often, errors corrected.
  • Assist Buyers with issues such as resolution of PODs, Order Maintenance, Booking in issues
  • Make recommendations for process improvement in terms of workflow, procedures, training, compliance management
  • Identifying savings opportunities through benchmarking, value engineering & optimising replenishment methods
  • Works collaboratively within the Supply Chain Team to understand and support business strategy.
  • Maintain document records, track personal performance against operational metrics and contribute to departmental reporting.


Procurement Administrator


Personal Skills / Attributes:


  • CIPS Level 2 or Equivalent Qualification.
  • Min 2 years’ experience in a similar Administrative role.
  • Experience within a fast-paced manufacturing environment requiring an essential need for a responsive supply base.
  • Ability to read and interpret technical drawings would be beneficial but not essential
  • Good Stakeholder Management skills: Ability to communicate and interact effectively at all levels within the business, utilising effective verbal and written communication.
  • Excellent Communication
  • Good planning and organisation skills
  • Strong emphasis on accuracy and detail
  • Good Time Management Skills
  • Able to work well individually and within a team environment
  • Flexible and capable of working in a complex environment.


Procurement Administrator



PROMAN acts as an employment agency for permanent staff and an employment business for temporary workers. We recruit for roles based in Engineering, Technical, Warehousing, Manufacturing, Office, Logistics and Industrial.

View our latest jobs today on our website http://www.proman-uk.com/ and follow us on LinkedIn.



The UK has now left the European Union. Any EU, EEA or Swiss citizens living in the UK that wish to remain in the UK post Brexit need to apply to the EU Settlement Scheme. Although the closing date for applications was 30th Jun 2021, if you have not yet applied but believe that you would qualify under the EU Settlement Scheme, the Home Office have confirmed that they will consider late applications. For further information please see https://www.gov.uk/browse/visas-immigration/eu-eea-swiss
Many Thanks

« Back